CHILLICOTHE
SPORTSMEN’S
CLUB
BY-LAWS
AMENDED
February 11, 2003
November 9, 2004
November 13, 2007
CHILLICOTHE SPORTSMEN’S CLUB, INC. BY-LAWS
ARTICLE 1: NAME
The
name of the corporation is CHILLICOTHE SPORTSMEN’S CLUB, INC.
The principle office of the corporation shall be at the club grounds at Chillicothe, Illinois and the address shall be P.O. Box 13, Chillicothe, Illinois 61523
The
objectives of the corporation are educational, civic and social. The corporation intends to operate not for
profit to promote the propagation of wildlife, promote and encourage all
shooting sports, promote a better relationship between sportsmen and the
general public, encourage outdoor recreation and encourage compliance with the
laws of the State of Illinois and especially those relating to hunting and
shooting. Hunter’s Safety programs and
conservation projects will be encouraged to support the efforts of the Illinois
Department of Natural Resources in these areas. The corporation will support all Law Enforcement and Military
agencies by assisting them in any manner legally possible and by providing
training facilities, shooting ranges and promotional events. The corporation shall further encourage the
development of young shooters and outdoorsmen and to develop in them love of
outdoor sports, conservation and country.
The corporation shall further foster in its members the belief in the
right of all American citizens to keep and bear arms pursuant to the Second
Amendment of The Constitution of The United States.
Section
1: Qualifications: Persons who agree to support the objectives
of the corporation shall be eligible to membership on terms prescribed by these
by-laws.
Section 2: Classes: Memberships shall be divided into the following classes: Life, Associate Life, Annual, Junior and
Honorary. Membership, except for
voting rights, will include spouse and minor children.
Section
3: Life Members: Life Members shall be those persons who are
designated Life Members at the time of the adoption of these by-laws. The number of Life Members shall be limited
to 100. New Life Members shall be
nominated and elected by the Board of Directors from the Associate Life Members
and no additional fee shall be required except as provided in Article 4,
Sections 10 and 11, and Article 8. The
membership shall last for the life of the member and shall terminate upon their
death. In the event of the sale of all
or part of the assets of the corporation, only Life Members shall share in the
distribution of the proceeds of such sale and liquidation. They shall share
equally in such proceeds based upon the number of Life Members on the date of
the distribution of the proceeds.
Section
4: Associate Life Members: Associate Life Members shall be nominated
and elected by the Board of Directors from the active Annual Membership. Except as provided in Article 4, Sections 10
and 11 and Article 8 an Associate Life Member shall retain their membership for
their natural life, without payment of additional dues. Associate Life Members shall not be entitled
to any share of the proceeds of any division of assets of the Club by the Board
of Directors.
Section
5: Annual Members: Annual Members shall be those persons
submitting a written application form and being elected to membership by the
Board of Directors. Such memberships
shall automatically terminate, without further action, if the required dues are
not paid by January 1st of each year. Any Annual Member accepted to membership on or after January 1st
in each year shall be considered a member for the year in which elected. All
former members will be accountable for any delinquent fees owed from their
previous membership as of January 1, 2003. This must be paid before being accepted as a new current
member. (11-12-2002)
Section
6: Junior Members: Junior Members shall be any person who is a
full-time grade or high school student.
Such member shall be selected from those children who shall present a
standard club application and be accepted by the Board of Directors. Such memberships shall be for the calendar
year.
Section
7: Honorary Members: Honorary Members shall be any person elected
to that office by the Board of Directors.
Such Memberships must be renewed each year by the Board and if not
renewed , shall terminate automatically without further action on January 1st
of each year.
Section
8: Number of Members: The members of the club shall be limited to
100 Life Members, 50 Associate Life Members, an unlimited number of Annual
Members and an unlimited number of Junior and Honorary Members. The Board of Directors shall have the
authority to limit the number of Annual Memberships each year. (11-09-2004) (11-13-07)
Section
9: Dues and Fees: Dues and Fees of Annual and Junior Members
shall not exceed a $100 initiation fee and $100 per year annual dues. Associate Life Memberships fees shall not
exceed the one-time sum of $500. The
exact amount of these dues and fees for the coming year shall be set by the
Board of Directors. A $10 per month late fee (for up to 3 months)
will be assessed for Associate Life and Life Members failing to pay their fees
on time. Annual Members will be allowed
to February 1, to pay their dues and fees.
Exception: for 2003 the grace period will be March 1. (02-11-2003)
Section 10: Work Requirements: All Members except Honorary Members, Junior
members and Life Members over the age of 65 must work a minimum of ten (10)
hours per year on a project approved by the Board of Directors with the actual
hours worked verified by a Board Member.
Any member who fails to complete their work requirements shall pay a
sum, not to exceed $10.00, for each hour not worked, as the Board of Directors
shall set each year. The work hours to
be performed for each year shall be performed in the calendar year in question
and shall not carry over. (11-14-2000)
Section
11: Assessments: The Board of directors shall have the right
to vote such assessments as the Board shall deem appropriate with the approval
of 70% of those Life Members voting, present or by written proxy, at said
meeting, after having had 15 days written notice of the upcoming vote. The assessment shall be payable within such
time as the Board of Directors shall set.
The Board shall have the right to terminate the membership of any member
not paying their assessment as provided in Article 8.
Section
12: Vote: Only Life and Associate Life and Annual
Members shall be entitled to vote for members of the Board of Directors and on
such other matters as shall require the vote of the membership of the
corporation.
Section
13: NonTransferability of
Memberships: Memberships shall not
be transferable.
Section
14: Keys: Members shall not lend nor give their keys
to non-members / children, including minor children / guests to provide Club’s
grounds access and use without the member or member’s spouse being
present. (11-09-2004)
Section
1: Access by Members: There shall be at least one monthly meeting
of the Board of Directors and any member may attend that meeting, but
participation shall be by invitation of the Board. There shall also be at least four (4) meetings a year of the
general membership, so that they may be kept informed of the corporations
welfare and discuss any items of importance to the corporation.
Section
2: Examination of Records: Any member except Honorary and Junior
Members may examine any club records in order to answer any questions they have
on the corporation’s welfare after submitting a written request. The request must be honored within five (5)
business days.
Section 1: Powers
of The Board of Directors: The
affairs of the corporation shall be managed by the Board of Directors. The Board of Directors shall consist of 13
members and shall have entire jurisdiction over all matters pertaining to the
care of, control, use and other management of the corporation and its
finances. The Board shall have the
power to prescribe rules for the corporation and its members, to call special
meetings of the members, to fix
penalties for the violation of rules by members, to expel members as provided
in Article 8 and shall approve, in advance. all expenditures of the corporation
in excess of $350 per month by any Board member or Match Director. (11-14-2000)
Section 2: Make Up: The Board
of Directors shall consist of: President, Vice-President, Secretary, Treasurer
and nine other directors. After
election by the membership, directors may be designated by the Board to such
committees as the Board shall determine, such as Rifle, Pistol, Shotgun,
Fishing, Junior Program, Social Activities, Grounds Care and Club House
maintenance and supplies.
Section 3: Requirements For Being a Director: Only Life Members and Associate Life Members
will hold positions as officers of the corporation. The position of Director is open to both Life and Associate Life
Members and a maximum of four (4) Annual Members, two (2) to be elected on alternate
years. (11-13-07)
Section 4: Nomination and Election:
Members of the Board shall be nominated by any Life, Associate Life or
Annual Member at the Annual meeting.
Election shall be by majority vote of those present and voting at the
Annual Meeting and those so elected shall take office January 1st. The four officers shall serve a one (1) year
term and the nine directors shall serve two (2) year terms, with four being
elected on the even year and five on the odd year.
Section 5: Absence By Directors:
Failure of a director to attend three (3) regular meetings of the Board
shall be cause for a vacancy in the office of such director. A director may permit a member to attend a
board meeting in their place to express the board member’s views on any matter
before the board. The member so
attending shall not have the right to vote for the absent board member, nor
shall they be counted for purposes of a quorum. Attendance by a substitute shall not waive the right of the Board
to replace a Director for failure to attend three meetings.
Section 6: Vacancies: Vacancies in the Board may be filled by a
majority vote of the remaining members at any regular Board Meeting. Members so elected shall hold office until
the next general election.
Section
7: Annual Report: At the Annual Meeting of the members, the
board shall give a report of the business of the corporation for the year.
Section 8: Officials: Besides
the four elected officers, the Board of Directors shall have the right to appoint
such other officials as deemed necessary from time-to-time.
Section 9: Duties of President:
The President shall preside at all meetings of members and of the Board
of Directors, shall be in general charge of the day-to-day affairs of the
corporation, shall be an ex-officio member of all committees, shall serve on
the financial committee and shall perform such other duties as the Board of
Directors shall from time-to-time prescribe.
The President shall, with the Secretary, or their designate, sign all
written contracts of the corporation.
Section 10: Duties of Vice-President: In the absence of the President, the
Vice-President shall have the powers and shall perform the duties of the
President. He shall serve on the financial
committee, be chairman of the program committee and shall perform such other
duties as the Board of Directors shall from time-to-time prescribe.
Section 11: Duties of Secretary:
The Secretary shall keep the minutes of all meetings of the members and
Board of Directors, shall have charge of all written records and documents of
the corporation, shall handle facilities scheduling and usage. He or His designate shall execute all
written documents of the corporation and shall perform such other duties, as
the Board of Directors shall from time-to-time prescribe.
Section 12: Duties of Treasurer:
The Treasurer shall have custody of all funds and securities of the
corporation, which funds shall be deposited in the name of the corporation in a
bank designated by the Board of Directors.
The Treasurer, or designate, shall issue checks of the corporation and
shall submit a detailed report of receipts and disbursements to the Board of
Directors as requires. Treasurer shall
produce all financial records for inspection when ordered to do so. The Treasurer shall serve as chairman of the
financial committee and shall perform such other duties, as the Board of
Directors shall from time-to-time prescribe.
Section 13: Financial Committee:
The Financial Committee, consisting of the President, Vice-President and
Treasurer, or person invited by the Board of Directors, shall study and make
recommendations to the Board of Directors regarding the financial affairs of
the corporation.
Section 1: Rules:
Robert’s Rules of Order shall govern the conduct of all meetings.
Section 2: Order of Business:
The order of business at all meetings shall be:
(a)
Pledge of Allegiance
to The Flag
(b)
Minutes
(c)
Treasurer’s Report
(d)
Reports of officers
and committees
(e)
Unfinished Business
(f)
New Business
(g)
Elections or other
special actions
Section 3: Quorum: Seven
Board members shall constitute a quorum for the transaction of business at a
board meeting. Less than a quorum may
adjourn to another date, hour or place.
Section 4: Board Meetings:
Meetings of the Board of Directors may be called by the President or by
written notice signed by any three Directors.
All notices of meetings shall be mailed or electronically (e-mail) notified
to each and the notice shall state the time, place and purpose of the
meeting. There shall be at least one
Board Meeting per month, so that the normal business of the corporation may
take place. (11-09-2004)
Section 5: Annual and Special Meetings: The Annual Meeting, for the election of Directors, shall be set
by the President and held between November 1st and November 30th
of each year. Besides the election for
the year and any changes to the by-laws may be considered. All members shall be notified in writing or
electronically (e-mail) notified at least 15 days prior to the Annual
Meeting. Special Meetings of the
members shall be called by the President, by any five Directors, or at the
written request of 1/3 of the Life and Associate Life Members for the purpose
of changing the by-laws or other items of great importance to the entire
membership. All members must be
notified in writing or electronically (e-mail) notified at least 15 days prior
to the special meeting. All notices of
meetings shall be sent to the member at their address or electronic (e-mail)
address as it appears on the records of the corporation. (11-09-2004)
Section 6: Electronic (E-Mail) Address Notification: Members who receive all or much of their
periodic Club information via electronic (e-mail) notification versus receiving
a printed mailed copy shall be considered to be duly notified of any and all
meetings provided that the electronic (e-mail) notification is sent at least 15
days prior to the Annual or Special Meeting.
(11-09-2004)
Section 1: General: The
member is responsible for the conduct of spouse, children and guests. The member or member’s spouse must be
present whenever any nonmember / children, including minor children / guests
are using any of the Club’s facilities.
Minor children are those under the age of 18 as defined by Illinois
Statute. When any member, whether Life,
Associate Life, Annual, Junior or Honorary is charged in writing to the Board
of Directors, by any other member, with a violation of any of the by-laws of
the corporation or of violating any written rule or resolution of the Board of
Directors, or with any act or conduct tending to endanger the health or safety
of any other member or tending to adversely affect the reputation, welfare or
credit of the corporation the Board of Directors shall thereupon set a date for
and conduct a hearing on such charge or complaint. (11-09-2004)
Section 2: Notice: The member
so complained against shall be given not less than 15 days written notice of
the date, place and hour of the hearing, which notice shall include a brief
statement of the charges against the member.
The notice shall be delivered personally to the member or left with a
member of their household over the age of 10 years, or be sent by certified or
registered mail, postage prepaid, addressed to the member at their address as
it appears on the records of the corporation.
Section 3: Appearance: The
member so complained against shall have the right to appear in person and by,
or with counsel, at such hearing, shall be entitled to examine all evidence and
cross examine all witnesses heard in support of the complaint and to offer
evidence in their defense.
Section 4: Informal Hearing:
Such hearings shall be conducted in an informal manner within such
limits as shall be determined by the Board of Directors or by the member of the
Board presiding at the hearing. The
corporation shall not be required to keep a stenographic record of the hearing.
Section 5: Failure to Appear:
If the member fails to appear, the Board of Directors shall deliberate
with only the Board members present, but they may seek such legal advice as
they shall desire from time-to-time. If
the member is found to be guilty of the conduct enumerated in Section 1 hereof
by a majority vote of the members of the Board of Directors present, the Board
may assess any of the following penalties:
(a)
A fine against the
member not exceeding $100
(b)
A suspension of all
membership privileges of the member for a period of time not exceeding six
months, or
(c)
That the member be
expelled from the corporation and forfeit all membership dues, benefits and
privileges including the total and permanent termination of his rights as a
Life, Associate Life, Annual or Honorary member. A member so expelled shall not have the right to reapply for
membership in the corporation for three (3) years from the date of their expulsion
and the Board of Directors shall have the right, after a review of their
expulsion and membership application, to refuse to re-admit them to membership.
Section 6: Emergency Action:
If the Board of Directors determines that an emergency exists which
affects the safety of the members, the credit or welfare of the corporation,
they shall have the right, by majority vote of the members question from the
membership and from all the rights and privileges thereof, without notice to
the member, until the hearing herein provided for can be held.
Section 1: General: The
Chillicothe Sportsmen’s Club Board of Directors has the responsibility and
authority to make any changes that relate to the operational safety of the
facilities and members / guest when deemed necessary. These changes DO
NOT have to written into / included
in the Club’s By-Laws to be enforceable.
It is the responsibility of each member to be familiar with these
various documents and to follow the rules provided in the posted signs at each
range. (11-09-2004)
Section
1: Amendments hereto may be made at the
Annual Meeting or a Special Meeting called for the purpose of considering such
amendments. All members shall be
notified by mail or electronically (e-mail) notified of the specific purpose,
date, time and location etc. of the meeting at least 15 days prior to the
meeting. Seventy per cent (70%) of
those members voting is necessary for passage of amendments. Changes affecting the status of Life Members
MUST be approved by 70% of those
Life Members voting at said meeting.
Written proxy votes will be accepted.
(11-09-2004)